Privacy Policy

PRIVACY POLICY

EFFECTIVE AS OF March 23, 2023

At Derive Systems, Inc, and its operating groups Derive Power, LLC and Derive Efficiency, LLC, we understand the importance of protecting your personal information. This Applicant Privacy Policy (the “Privacy Notice”) outlines how we collect, use, and protect the information you provide when applying for a job with us. As a job applicant, you have the right to know and understand the categories of personal information we collect about you, and the purposes for which we use such personal information, pursuant to the California Privacy Rights Act of 2020 (the “CPRA”). This Privacy Notice only applies to job applicants who are residents of the State of California. We do not sell or otherwise disclose this personal information for monetary or other consideration to any third parties.

 Information we collect

When you apply for a job with us, we may collect the following information as permitted by applicable law:

• Personal Identifiers: your name, email address, phone number, postal address, title or job position, Internet Protocol address, and other similar identifiers.
• Professional Information: your resume, cover letter, work history, education, education records references, information about skills and abilities, accomplishments and awards, training and development information, performance evaluation information, and employment termination information, eligibility to work in the United States, and other information relevant to the position you are applying for.
• Protected characteristic: your minority, veteran, and/or disability status through voluntary self-disclosure. Such information will only be collected as permitted by applicable law and will not be used to make hiring decisions.
• Other: job interview notes, response to screening questions, assessment results, and any other information you provide in connection with the recruitment process. We also collect legal and contractual information, such as information necessary to respond to law enforcement and government agency requests, comply with legal and contractual obligations, exercise legal and contractual rights, and initiate or respond to, or establish, exercise and defend legal and contractual rights claims.

Sources of information

We collect personal information you voluntarily provide to us when you apply for a job or otherwise contact us in the recruitment context. If you are visiting our website or online job application, we may also automatically collect device information such as IP address and device identifiers.

We may also combine personal information collected from other sources with the personal information you provide to us. For example, we may collect information from:

• Recruiters
• Prior employers (e.g. – for references)
• Professional references you provide to us
• Educational institutions
• Pre-employment screening services
• Credentialing and licensing organizations
• Publicly available sources such as your social media profile
• Other sources as directed by you

How we use your information

We use the information you provide to process your application for the position you have applied for and to contact you throughout the recruitment process. We may also use your information to:

• Establish a job applicant profile for the recruitment process, assess your qualifications for a specific role with us, schedule and conduct interviews, and communicate with you.
• Verify your identity and eligibility to work in the country where the position is located, or assist with immigration support, such as applying for visas or work permits.
• Communicate with you about other job opportunities within our organization.
• Conduct background checks and reference checks if required for the position, as authorized by you and permitted by applicable law).
• Compile statistical data to help us improve our recruitment processes.
• If you are offered a position with us, we may use your personal information in the employee on-boarding process.
• If we, or substantially all of our assets, are acquired by a third party, personal information held by us will be transferred as assets.
• We keep records of your personal information as required by law and in accordance with our retention policies. This could be for the purposes of fulfilling our legal obligations under applicable law, regulation, court order or other legal process, such as preventing, detecting and investigating security incidents and potentially illegal or prohibited activities; protecting the rights, property or safety of you, us or another party; enforcing any agreements with you; responding to claims; and resolving disputes. Additionally, we may use information about protected characteristics to analyze and monitor the diversity of our job applicants in accordance with applicable laws.

Information sharing

We may share your information with third-party service providers who assist us in the recruitment process, such as applicant tracking systems, online assessment providers, reference check providers, and background check providers. These service providers are required to comply with our data protection policies and may only use your information for the purposes for which we have engaged them. In certain situations, we may be required to disclose personal information in response to lawful requests by public authorities.

We do not sell or otherwise disclose this personal information for monetary or other consideration to any third parties. If this practice should change, we will update this policy to identify how individuals can opt-out.

Data retention

We will retain your information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. If you are unsuccessful in your application, we will retain your information for a reasonable period, per our retention schedule, to consider you for future job opportunities. If you do not wish for us to retain your information for this purpose, please let us know.

Data security

We and our third-party service providers take appropriate technical and organizational measures to protect the personal information we collect and process against unauthorized or unlawful access, disclosure, or destruction. We have appropriate physical, electronic, and managerial procedures to safeguard and secure the personal information we process. We follow generally accepted industry standards to protect personal information submitted to us. While we strive to protect your personal information, we cannot guarantee its absolute security and any transmission of personal information is therefore at your own risk. We restrict access to your personal information to those employees, contractors, and agents who need to know that information to process it on our behalf. Our employees and our third-party service provider’s employees receive regular data protection and cyber security training and are subject to disciplinary action if data security is violated.

CCPA

The California Consumer Privacy Act (CCPA) is a law in the State of California on data protection and privacy and is applicable to all California residents.

Notice of collection and processing activities

Under the CCPA, you are entitled to certain information so that you are informed about how we collect your data, and how and why we use that data after collection. We encourage you to read this policy in full to get the clearest understanding, but we have summarized this information here:

Consumer rights – California residents

As a Consumer, being a person resident in California, you are entitled to the following rights regarding your personal data:

• Right to Opt-out – you have the right to opt out of any organization selling your information to third parties. We do not sell information to third parties at this time, but should this change, we would update this policy to provide further information on our practices and the exercising of this right.
• Right of Notice – you have the right to be notified of which personal data we are collecting from you, the reasons why, and how it would be used. This policy provides you with this information.
• Right to Equal Service – you have the right to exercise your rights under the CCPA free of discrimination, and we will never deny you goods or services, provide you with a different level or quality of goods or services based on your exercising your rights to your data.
• Right of Disclosure – you have the right to request that we disclose certain information to you about our collection and use of your personal information over the last 12 months. You may only make a request to exercise your rights of disclosure within a 12-month period.
• Right of Deletion – you have the right to request that we delete any personal information we have collected from you in the last 12 months, in certain circumstances.

 COPPA

In accordance with the Children’s Online Privacy Protection Act (COPPA), the Derive Systems careers website is not intended for use by children. We do not knowingly request, solicit, access, or receive personally identifiable information from anyone under the age of 13. Where we are aware of any personal information submitted through our site belonging to a child, we will delete this data from our records.

 Your rights

You have the right to:

• Request access to the personal information we hold about you.
• Request that we correct any inaccuracies in your personal information.
• Request that we delete your personal information.
• Object to the processing of your personal information.

If you wish to exercise any of these rights, please contact us using the contact details provided below.

Updates to this policy

This policy was last updated March 9, 2023. We may update this Privacy Policy from time to time. Continued use of this Site after any such revision or modification constitutes your acceptance of this Privacy Policy as so revised or modified. If we decide to change this Privacy Policy, we will post the changes on one or more Sites and/or other places we deem appropriate. BY USING THE SITE(S), YOU AGREE TO THIS CHANGE PROCEDURE.

Third party websites

Our sites may contain links to and from websites. Please note that these websites are subject to their own privacy policies, and we do not accept any liability for these sites and policies. Please check these policies before you submit any personal data to these websites.

Contact us

If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us at 407.774.2447 or hr@derivesystems.com.

You can also contact us by mail at:

Derive Systems, Inc.
Attn: Job Application
4150 Church Street, Suite 1024
Sanford, FL  32771